Privacy Policy.

About this policy

WeRemotivo respects your privacy and aims to be transparent about how personal information is handled.

This policy applies to information collected through:

• The WeRemotivo website.
• Contact and enquiry forms.
• Discovery calls and consultations.
• Email and business communications.
• Client onboarding and service delivery.
• Career enquiries and applications.
• Analytics, cookies and similar technologies.

Information we may collect

Depending on your interaction with us, we may collect:

• Your name and contact details.
• Your business name, position and industry.
• Information included in an enquiry or consultation.
• Communication history and meeting notes.
• Billing and transaction information.
• Service requirements and onboarding information.
• Account, platform or system access provided for service delivery.
• CVs, applications, experience and availability information.
• Website usage, device and browser information.
• IP address, approximate location and referral source.
• Cookie preferences and analytics information.

We aim to collect only information reasonably necessary for the relevant purpose.

How information is collected

Personal information may be collected:

• Directly from you.
• Through forms, calls, emails or meetings.
• Through your employer, organization or authorized representative.
• Through platforms used to provide our services.
• Automatically when you use our website.
• From publicly available professional or business sources.
• From service providers where legally permitted.

How we use information

We may use personal information to:

• Respond to enquiries and arrange discovery calls.
• Understand business requirements.
• Prepare proposals and service recommendations.
• Provide and manage agreed services.
• Communicate with clients, applicants and business contacts.
• Process invoices and maintain business records.
• Manage recruitment and contractor opportunities.
• Improve our website, services and customer experience.
• Protect our systems, users and business.
• Prevent misuse, fraud or security incidents.
• Meet contractual and legal obligations.
• Establish, exercise or defend legal claims.

Grounds for processing information

Where applicable law requires a recognized basis for processing, we may rely on one or more of the following:

• Your consent.
• Steps requested before entering into a contract.
• Performance of a contract.
• Compliance with legal obligations.
• Our legitimate business interests.
• Protection of legal rights, security and safety.

Where processing is based on consent, you may withdraw that consent subject to applicable law. Withdrawal will not affect processing that was lawful before consent was withdrawn.

How information may be shared

We do not sell personal information in exchange for money.

We may share information where reasonably necessary with:

• Authorized WeRemotivo team members and contractors.
• Cloud hosting and website providers.
• Email, calendar and communication platforms.
• Payment processors and accounting providers.
• Analytics and security providers.
• Professional advisers.
• Government, regulatory or legal authorities where required.
• A successor organization involved in a merger or business transfer.

Service providers are expected to use information only for the purposes for which it was provided and subject to appropriate contractual or legal safeguards.

International processing and transfers

WeRemotivo operates remotely and may work with clients, team members and service providers located in different countries.

As a result, personal information may be accessed, processed or stored outside the country where it was originally collected.

Where required, we take reasonable steps to use appropriate safeguards for international transfers, which may include contractual protections, recognized transfer mechanisms or verified service-provider safeguards.

Data retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including:

• Providing requested services.
• Maintaining client and business records.
• Meeting tax, accounting and legal obligations.
• Managing disputes and legal claims.
• Protecting security and preventing misuse.

Retention periods vary according to the type of information, contractual requirements and applicable law.

Information may be securely deleted, anonymized or archived when it is no longer reasonably required.

Information security

We use reasonable administrative, organizational and technical measures intended to protect personal information from unauthorized access, alteration, disclosure, misuse or loss.

Measures may include:

• Controlled account permissions.
• Password and authentication practices.
• Secure cloud-based services.
• Confidentiality obligations.
• Access restrictions based on role and need.
• Periodic review of systems and access.

No internet transmission, electronic storage system or security measure can be guaranteed to be completely secure.

Cookies and website analytics

Our website may use cookies and similar technologies to operate the website, remember preferences, understand visitor behavior and measure performance.

Cookies may include:

• Essential cookies required for website functionality.
• Preference cookies that remember selected settings.
• Analytics cookies used to understand website traffic.
• Marketing cookies, where enabled and legally permitted.

You may manage cookies through the website cookie banner, where available, or through your browser settings. Disabling some cookies may affect website functionality.

Marketing communications

We may send business or marketing communications where you have requested them, consented to receive them or where another lawful basis permits us to do so.

You can unsubscribe using the link included in an email or by contacting us directly.

We may still send non-marketing communications relating to an enquiry, service, payment, security issue or contractual matter.

Your privacy rights

Depending on your location and the laws that apply, you may have rights such as:

• Requesting access to personal information.
• Requesting correction of inaccurate information.
• Requesting deletion in certain circumstances.
• Requesting restriction of some processing.
• Objecting to certain processing.
• Withdrawing consent.
• Requesting a portable copy of eligible information.
• Opting out of certain marketing or data uses.
• Requesting information about categories of data shared.
• Lodging a complaint with an appropriate privacy authority.

These rights are not absolute and may be limited by exemptions, verification requirements and applicable law.

To make a request, email hello@weremotivo.com . We may need to verify your identity before completing a request.

Children’s privacy

Our website and services are intended for businesses and adults. We do not knowingly collect personal information directly from children through this website.

If you believe a child has provided information without appropriate authorization, please contact us so the matter can be reviewed.

External websites and platforms

Our website may contain links to external websites or services. Their privacy practices are governed by their own policies.

We are not responsible for the content, security or privacy practices of third-party websites that we do not control.

Changes to this policy

We may update this Privacy Policy to reflect changes in our services, technology, providers, business practices or legal obligations.

Updates will be published on this page with a revised “Last updated” date.

Contact us

For privacy questions, requests or complaints, contact:

WeRemotivo
Email: hello@weremotivo.com
Website: weremotivo.com

We will review your request and respond within the timeframe required by applicable law.